What's New for Organizations

Use Forefront Online Protection for Exchange (FOPE) to submit the IP addresses of your gateway servers and e-mail servers to the FOPE safelists. You add IP addresses to safelists, also known as whitelists, to make sure that e-mail that comes from your on-premises messaging system isn't treated as spam. See Spam Filtering and Message Hygiene.

An administrator role group is a built-in universal security group with administrative rights assigned to it. Role groups make assigning administrative permissions easy. Now you can use the Exchange Control Panel to create a new role group from scratch or by copying the setting of an existing role group. You can also add and remove RBAC roles.

• Administrator Role Groups in Exchange Online
  
• Manage Role Groups
  
• Add or Remove Role Group Members
  

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If you are currently managing an on-premises e-mail system and now are deploying Office 365 for enterprises, you need to understand all the options and plan your deployment carefully. See Exchange Hybrid Deployment and Migration with Office 365.

Migrate mailboxes and mailbox data from Microsoft Exchange to your cloud-based e-mail organization. There are two Exchange migration types:

• Cutover Exchange migration   Migrate all your Exchange on-premises mailboxes to the cloud. When you migrate Exchange mailboxes, the migration service provisions new mailboxes in your cloud-based organization and then migrates e-mail messages, contacts, and calendar items from the Exchange mailboxes to the corresponding cloud-based mailboxes. After the initial migration, the Exchange and cloud-based mailboxes are synchronized every 24 hours, so that new e-mail sent to the Exchange mailbox is copied to the corresponding cloud-based mailbox. See Migrate All Mailboxes to the Cloud with a Cutover Exchange Migration.
  
• Staged Exchange migration   As an alternative to cutover Exchange migration, you can use a CSV file to migrate a subset of your on-premises mailboxes to the cloud. A staged Exchange migration supports coexistence between your on-premises and cloud-based e-mail organizations because you can move some mailboxes to the cloud while maintaining the rest of the mailboxes in your on-premises mail environment. See Migrate a Subset of Mailboxes to the Cloud with a Staged Exchange Migration.
  Note   Staged Exchange migration isn't available in Microsoft Office 365 for professionals and small businesses.
  

Learn more about all migration options at E-Mail Migration Overview.

Live@edu organizations can now upgrade their messaging system from Hotmail to Outlook Live. Migrating to Outlook Live gives your users larger inboxes, lets them share calendars, and more. See Hotmail to Outlook Live Migration for Live@edu.

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All transport rules in Microsoft Exchange Server 2010 are now available in the Exchange Control Panel. Use these rules to control the flow of e-mail messages sent within, from, and to your organization. See Organization-Wide Rules.

Use the Auditing tab in the Exchange Control Panel to run reports or export entries from the mailbox audit log and the administrator audit log. The mailbox audit log records whenever a mailbox is accessed by someone other than the person who owns the mailbox. This can help you determine who has accessed a mailbox and what they have done. The administrator audit log records any action, based on a Windows PowerShell cmdlet, performed by an administrator. This can help you troubleshoot configuration issues or identify the cause of security- or compliance-related problems. See Use Auditing Reports in Exchange Online.

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For Office 365 for enterprises, Unified Messaging (UM) combines users' voice messaging and e-mail messaging into one mailbox that can be accessed from many different devices. Users can listen to their messages from their e-mail Inbox or by using Outlook Voice Access from any telephone. You have control over how users place outgoing calls from UM, and the experience people have when they call in to your organization.

• Use Unified Messaging to Connect Exchange to Your Telephone System
  
• Set Up Unified Messaging
  

A role assignment policy is a collection of end-user management roles that control which Outlook Web App settings users can manage on their own. Office 365 for enterprises e-mail organizations can create new role assignment policies and assign them to users.

• Role Assignment Policies in Exchange Online
  
• Create a New Role Assignment Policy
  
• Change a Role Assignment Policy
  
• Allow Users to Change Their Display Names in Office 365   Office 365 for enterprises only
  
• Allow Users to Change Their Display Names in Live@edu
  

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You can recover deleted mailboxes within 30 days of deletion. After that, they're permanently deleted and can't be recovered.

• Deleted Mailboxes
  
• Recover a Deleted Mailbox
  

In Office 365 for enterprises, you can create an archive mailbox for a user's primary cloud-based mailbox. Users can use the archive mailbox to store historical messaging data by moving or copying messages from their primary mailbox to their archive mailbox. The archived messages reside in the cloud, and users can access it from any computer using Microsoft Outlook 2010 or Outlook Web App. See Enable an Archive Mailbox.

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Send As permission, also known as SendAs permission, gives a user permission to use another recipient's e-mail address in the From address. For example, when you give the user Chris Send As permission on the mailbox of a user named Michelle, Chris can send e-mail messages that appear to be sent by Michelle, with no indication to the recipient that anyone other than Michelle sent the message. Or, if your organization uses a Help Desk distribution group, you can give the members of the Help Desk department Send As permission on the Help Desk distribution group. That way, replies to messages sent to the Help Desk group appear to come from the group instead of the individual Help Desk technician. See Give Users Send As Permission.

Implement Exchange ActiveSync device policies to control security and synchronization settings for mobile devices that connect to your users' cloud-based mailboxes. You can control how to handle new mobile devices that your authenticated users try to synchronize with your organization and apply device policies to user mailboxes to control how those users use their mobile devices to connect with Microsoft Exchange. See Manage Exchange ActiveSync for Your Organization.

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Use Outlook Web App mailbox policies to control users’ access to files and features in Outlook Web App. Administrators can use Outlook Web App mailbox policies to apply and standardize Outlook Web App settings for all the users in their organization. See Manage Outlook Web App Features Using Outlook Web App Mailbox Policies.

Administrators can use single item recovery to protect against accidental or malicious deletion of e-mail messages and to facilitate discovery efforts before or during litigation or human resources investigations. See Recover Deleted E-mail Messages in Exchange Online.

Use the messaging compliance features in Exchange Online to help your organization meet legal, regulatory, and organizational compliance requirements. For an overview of features and descriptions of common compliance scenarios, see Compliance Features in Exchange Online.

For Office 365 for enterprises, use journal rules to record, or "journal", e-mail messages sent to or from specific recipients. When a message matches the criteria defined by the journal rule, that message is journaled. You define the recipients you want to journal, the messages sent to or from those recipients you want to journal, and where you want copies of the journaled messages to be delivered. Journal rules can help your organization respond to legal, regulatory, and organizational compliance requirements. See Journal Rules.

In Office 365 for enterprises, when a user's mailbox is put on litigation hold, also known as legal hold, the user can delete items from their mailbox but the items are retained on the servers in the Microsoft Exchange datacenter. Litigation hold retains e-mail messages, calendar items, tasks, and other mailbox items. If a user changes selected properties of items in a mailbox on litigation hold, a copy of the item before it was changed is also retained.

• Put a Mailbox on Litigation Hold
  
• Run a Litigation Hold Report
  

For business, legal, or regulatory reasons, you may want to retain e-mail messages sent to and from users in your organization, or to remove e-mail that you aren't required to retain. Retention policies let you to control how long to keep items in users' mailboxes and define what action to take on items that have reached a certain age.

• Set Up and Manage Retention Policies in Exchange Online
  
• Put a Mailbox on Retention Hold
  

You can now run an estimate-only search to estimate how many hits meet the search criteria but not copy the results to the discovery mailbox. Copying a large number of results can take a long time, so this option lets you quickly determine whether you need to refine the search criteria to narrow the results. After you refine the search criteria, you can re-run the search and copy the search results. See Demo: Estimate or Copy Multi-Mailbox Search Results. New to multi-mailbox search? See Multi-Mailbox Searches.

Information Rights Management (IRM) functionality provides online and offline protection of e-mail messages and attachments. IRM protection can be applied by users in Microsoft Office Outlook or Outlook Web App, and it can be applied by administrators using transport protection rules or Outlook protection rules. IRM helps you and your users control who can access, forward, print, or copy sensitive data within an e-mail. See Set Up and Manage Information Rights Management in Exchange Online.

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