This topic contains video This topic contains video

Allow Users to Change Their Display Names in Live@edu

 

Applies to: Live@edu

Topic Last Modified: 2012-07-30

Display names appear in the shared address book and on the To: and From: lines of e-mail messages. Your organization may need to prevent some users from changing their display name, but allow others to change theirs. For example, K-12 schools or colleges often prevent students from changing their display names, but allow faculty, staff, and alumni to change theirs.

There are two ways to allow some users to change their display names but prevent others from changing theirs:

  • Mailbox plans   Assign one mailbox plan to faculty members and a different mailbox plan to students. Then configure the appropriate mailbox plan to allow or prevent users from changing their display names. For example, assign the DefaultMailboxPlan, which by default allows users to change their display names, to faculty members. Then assign the GalDisabledMailboxPlan to students and modify it to prevent users from changing their display names. Note: This method hides students from the shared address book.

    For more information, see:

  • Security groups   If you need to assign the same mailbox plan to faculty and students, use a security group to allow faculty to change their display names. For this option, assign the DefaultMailboxPlan to faculty and students, and modify it to prevent users from changing their display name. Then create a security group, assign to it the permissions necessary to change display names, and add faculty as members of the security group.

Watch this demo to learn how to allow some users to change their display names

4873755a-8b1e-497e-bc54-101d1e75d3e7
Use a security group to allow faculty to change their display names

Here's how:

1. Prevent users from changing their display names

Use the Exchange Control Panel to modify the DefaultMailboxPlan.

  1. Select My Organization > Users & Groups > User Roles.

  2. Select RoleAssignmentPolicy-DefaultMailboxPlan and click Details.

  3. Under Roles You Can Assign, clear the My Profile Information check box, and click Save.

This prevents all users (faculty and students) from changing their display name.

2. Create a security group

Run the following command to create a security group named "Faculty Members":

New-DistributionGroup -Name "Faculty Members" -Type Security

Note   Security groups are mail-enabled and by default displayed in the shared address book. You can restrict who can send messages to the group by configuring the Delivery Management section in the group's properties page. See Change Distribution Group Properties. Alternatively, use the following command to hide a group from the shared address book:

Set-DistributionGroup "<name of the group>" -HiddenFromAddressListsEnabled $true

3. Assign the MyProfileInformation role to the security group

Run the following command to assign the MyProfileInformation role to the Faculty-ChangeDisplayName security group:

New-ManagementRoleAssignment -Role "MyProfileInformation_DefaultMailboxPlan" -SecurityGroup "Faculty Members"

4. Add users to the security group

You can use the Exchange Control Panel or Windows PowerShell to add faculty to the Faculty Members security group. After faculty members are added to this group, they can change their display name.

Use the Exchange Control Panel

  1. Select My Organization > Users & Groups > Distribution Groups.

  2. In the Groups list, select Faculty Members and click Details.

  3. In the Membership section, click Add.

  4. In the Select Members page, select the faculty members you want to add. When you are finished, click OK.

  5. On the Group page, click Save.

Use Windows PowerShell

To add a single user to the security group, run the following command:

Add-DistributionGroupMember <security group> -Member <user>

To add multiple users to the security group, you need to filter on an attribute that is common to faculty members. For example, let's say you populated the Office attribute with room numbers when you provisioned faculty mailboxes. In that case, you can run the following commands to add faculty to the Faculty Members security group:

$Members = Get-Mailbox -Filter {Office -ne $null}
$Members | ForEach {Add-DistributionGroupMember "Faculty Members" -Member $_.Name}
Did you know?

You can use a similar strategy to allow faculty members to create distribution groups or change their contact information, but prevent students from doing these same tasks. Depending on which of these you want to do, remove the appropriate role from the role assignment policy and then assign one of the following roles to the a security group that contains faculty as members:

  • MyDistributionGroups_DefaultMailboxPlan

  • MyContactInformation_DefaultMailboxPlan

 
Related help topics
Loading...
No resources were found.