Prevent Users from Changing Their Display Names

Applies to: Office 365 for enterprises, Live@edu

Topic Last Modified: 2010-05-14

Your organization or school may need to prevent users from changing their display name, which appear in the shared address book and in the To: and From: lines of e-mail messages. For example, K-12 schools and colleges often don't allow students to change their display names.

How do you prevent users from changing their display name? By configuring the role assignment policy that is part of the user's mailbox plan. Here's how:

1. In the Exchange Control Panel, select Manage My Organization > Roles & Auditing > User Roles.
   
2. Select the role assignment policy assigned to the users you don't want to change their display name.
   
3. Click Details.
   
4. Under Profile information, clear the My Profile Information check box, and click Save.
   

Important   Changing a role assignment policy affects all users whose mailbox is associated with the role assignment policy. In this case, none of the users who are assigned the role assignment policy that you configured can change their display name.