Resource Scheduling Permissions

 

Applies to: Office 365 for professionals and small businesses, Office 365 for enterprises, Live@edu

Topic Last Modified: 2010-08-10

 

In the Scheduling Permissions section on the Resource tab for a specific resource mailbox, you can manage resource reservations. Reservation requests fall into two categories:

  • In-policy requests   These requests don't violate any of the resource scheduling options, such as duration or recurrence limits, described in Resource Scheduling Options.
  • Out-of-policy requests   These requests violate one or more of the resource scheduling options. Conflicts with existing reservations are the most common example of out-of-policy requests.

Note   You can't select the resource delegates in the Scheduling Permissions section. For room mailboxes, you select the resource delegates in the Exchange Control Panel. See the "Booking Options" section of Change Room Mailbox Properties. For equipment mailboxes, you use Windows PowerShell. For more information, see Configure Resource Mailbox Options in Windows PowerShell.

Let's look at the available settings:

Scheduling Permissions

 

Setting Description

These users can schedule automatically if the resource is available.

In-policy requests sent to the resource mailbox automatically reserve the resource. If the request is out-of-policy, the resource mailbox automatically declines the request.

Choose one of the following values:

  • Everyone   Everyone can automatically reserve the resource with an in-policy request.
    Note   The value Everyone is selected here if you select Automatically accept or decline booking requests in the Booking Options for the room mailbox in the Exchange Control Panel.
  • Select users and groups   Only the specified users and groups can automatically reserve the resource with an in-policy request. If you don't specify any users or groups, this scheduling permission is ignored.

These users can submit a request for owner approval if the resource is available.

In-policy requests sent to the resource mailbox require approval by a resource delegate. If the request is out-of-policy, the request is automatically declined. If the request is in-policy, one of the resource delegates can accept or decline the reservation request.

Choose one of the following values:

  • Everyone   Everyone can reserve the resource with an in-policy request.
    Note   The value Everyone is selected here if you select Select delegates to accept or decline booking requests in the Booking Options for the room mailbox in the Exchange Control Panel.
  • Select users and groups   Only the specified users and groups can reserve the resource with an in-policy request. If you don't specify any users or groups, this scheduling permission is ignored.

These users can schedule automatically if the resource is available and can submit a request for owner approval if the resource is unavailable.

In-policy requests sent to the resource mailbox automatically reserve the resource. If the request is out-of-policy, the request isn't automatically declined. Instead, one of the resource delegates can approve or decline the reservation request. This could override an existing resource reservation.

Choose from one of the following values:

  • Everyone   Everyone can automatically reserve the resource with an in-policy request. If the request is out-of-policy, the request can be approved by one of the resource delegates.
  • Select users and groups   Only the specified users and groups can automatically reserve the resource with an in-policy request. If the request is out-of-policy, the request can be approved by one of the resource delegates. If you don't specify any users or groups, this scheduling permission is ignored.

Return to top

Permission conflicts and order of precedence

It's possible to configure seemingly contradictory permission settings. For example, what if you set all three settings to the value Everyone?

When users are defined in multiple settings, the following order of precedence applies. The highest priority is listed first.

  1. These users can schedule automatically if the resource is available.
    1. If the value is Everyone or a specific list of users or groups:
      •   In-policy requests are accepted.
      •   Out-of-policy requests are declined.
    2. If the value is a specific list of users or groups, and no users or groups are specified, check the next setting.
  2. These users can schedule automatically if the resource is available and can submit a request for owner approval if the resource is unavailable.
    1. If the value is Everyone or a specific list of users or groups:
      •   In-policy requests are accepted.
      •   Out-of-policy requests are tentatively accepted.
    2. If the value is a specific list of users or groups, and no users or groups are specified, check the next setting.
  3. These users can submit a request for owner approval if the resource is available.
    1. If the value is Everyone or a specific list of users or groups:
      •   In-policy requests are tentatively accepted.
      •   Out-of-policy requests are declined.
    2. If the value is a specific list of users or groups, and no users or groups are specified:
      •   In-policy requests are declined.
      •   Out-of-policy requests are declined.
 
Related help topics
Loading...
No resources were found.