Topic Last Modified: 2009-08-12
Resource mailboxes are special mailboxes that are used to reserve rooms and equipment. After an administrator creates resource mailboxes, users can easily reserve rooms and equipment by including resource mailboxes in meeting requests.
The following types of resource mailboxes are available:
- Room mailboxes These resource mailboxes are assigned to physical locations, such as conference rooms, auditoriums, and training labs.
- Equipment mailboxes These resource mailboxes are assigned to resources, which don't have a specific location, such as portable computers, audio-visual equipment, or vehicles.
In Outlook Live, you have to use Windows PowerShell to create and manage resource mailboxes.
Before you begin
To learn how to install and configure Windows PowerShell and connect to Outlook Live, see Use Windows PowerShell.
Create a resource mailbox
To create a resource mailbox, perform the following steps:
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Create the mailbox that you want to use as a resource mailbox.
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Configure the mailbox as a resource mailbox.
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Configure the resource mailbox to automatically process meeting requests.
1. Create the mailbox that you want to use as a resource mailbox
To create the mailbox that will become a resource mailbox, you can use the Web management interface or Windows PowerShell. Here's how:
- Create a New Mailbox with the Web management interface
- Create and Configure Recipients with the CSV_Parser.ps1 script
2. Configure the mailbox as a resource mailbox
Run the following command after you have connected to the Outlook Live server-side session:
For example, to convert the existing mailbox named "Conference Room 1" to a resource mailbox of type Room, run the following command:
3. Configure the resource mailbox to automatically process meeting requests
Run the following command after you have connected to the Outlook Live server-side session:
For example, to configure the resource mailbox named "Conference Room 1" to automatically process meeting requests, run the following command:
That's it. You're done. You now have a functioning resource mailbox that is ready to turn meeting requests from any of your users into conflict-free resource reservations.
View existing resource mailboxes
After you have created resource mailboxes, you may want to list them separately from the user mailboxes in your Outlook Live organization.
To list the resource mailboxes in your organization, run the following command after you have connected to the Outlook Live server-side session:
For example, to list all of the resource mailboxes of type Room, run the following command:
Next steps
Now that you know how to create resource mailboxes, you'll want to learn more about how to refine the scheduling features of the resource mailbox. For example, you can assign resource mailbox owners who are responsible for approving or rejecting reservation requests, and you can define acceptable and unacceptable resource reservation requests. Here's how:
