Calendar > Create an Appointment

Unlike meetings, which include other people, appointments are commitments that only you need to attend, for example, a visit to a physician, picking up a child at school, or time you set aside to work on a project. When you create an appointment on your calendar, you can set how that time appears (such as busy or out of office) when others view your schedule.

How do I create an appointment?

  1. On the Calendar toolbar, click appointmentNew Appointment.

  2. In the Subject box, type a brief description of the appointment.

  3. In the Location box, type the place where the appointment will occur.

  4. In the Start time and End time lists, select the appropriate dates and times.

  5. In the Show time as list, select the description you want to appear in your schedule for the duration of the appointment. Your selection (Busy, Tentative, Free, or Out of Office) is what others will see when they view your schedule.

  6. In the message body, type any additional information, for example, a list of materials that others should bring to the meeting.

  7. Click saveSave and Close.

    You can click Cancel to close the appointment without saving it and to return to the calendar view.

What else do I need to know?

  • The following table lists additional options available on the toolbar when you create an appointment.


    Button Description

    saveSave and Close

    Saves the appointment and closes the appointment details view.


    Cancels any changes you've made to the appointment and closes the appointment details view.

    attachment icon

    Attaches a document or other relevant material to the appointment. For more information about how to attach a file to an appointment, see Mail > Working with Attachments.


    Sets a recurrence interval for the appointment. For more information about recurring items, see Calendar > Set a Repeating Item.

    cancel meeting

    Changes an appointment into a meeting by letting you invite others. For more information about inviting attendees, see Calendar > Request a Meeting.

What if I want to know more?

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