Options > Automatic Replies

 

Topic Last Modified: 2011-03-19

If you'll be away, out of the office, or on vacation, you can use Automatic Replies to automatically respond to incoming mail from internal and external senders.

noteNote:
This topic applies to the Outlook Web App Light. To read about this feature for the standard version of Outlook Web App, see Automatic Replies Tab.

Before you can change any of the settings on this page, you need to select the Send automatic replies option button.

After you change the settings on this page, click saveSave to apply your changes.

Don't send automatic replies   Select this option to turn off automatic replies. By default, automatic replies are turned off.

Send automatic replies   Select this option to turn on automatic replies. When you turn on automatic replies, a reply is sent to e-mail messages that you receive. After you turn on this setting, you need to enter your auto-reply message in the box labeled Send a reply once to each sender inside my organization with the following message.

Send replies only during this time period   Select this option if you want to define a time period that includes the dates and the times you want automatic replies to be sent. Use the lists next to Start time and End time to configure the dates and times for the period you want automatic replies to be sent to senders.

Replace my current automatic reply message with the following   Select this check box to replace your existing internal automatic reply with the new text you enter in the text box below it.

Send automatic reply messages to External Senders   Select this check box to send automatic replies to external senders in addition to internal senders. The reply you enter for external senders is sent only to senders outside your organization.

Send replies only to senders in my Contacts list   Select this option if you want automatic reply messages to be sent only to those external senders who are in your Contacts list.

Send replies to anyone outside my organization   Select this option if you want automatic replies to be sent to anyone outside your organization. This includes people in your Contacts list.

If you don't enter text in the boxes and Automatic Replies is turned on, senders won't receive an automatic reply message.

Replace my current external automatic reply message with the following   Select this check box to replace your existing external automatic reply with the new text you enter in the text box below it.

What if I want to know more?

 
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