Keyboard Shortcuts

The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout. The layout of the keys on other keyboards may not correspond exactly to the keys on a U.S. keyboard.

You can press the ESC key to close any open form or dialog box. However, if you do this, any information you add to the form or dialog box won't be saved.

Keyboard shortcuts are provided for the following areas:

 

Calendar

New Appointment and Meeting Request Forms

Contacts

New Message Form

Inbox and Other E-Mail Folders

Text Editing

Options

Checking Spelling

Tasks

Text Formatting

Message and Meeting Request Forms

Right-to-Left Layout

Calendar

 

 

Keyboard shortcut Function

ENTER

Opens the selected appointment or meeting.

DELETE

Deletes the selected appointment or meeting. For repeating appointments or meetings, only the selected occurrence is deleted.

TAB

Selects the next option, appointment, or meeting in the Day view.

SHIFT+TAB

Selects the previous option, appointment, or meeting in the Day view.

Contacts (Includes Groups)

 

Keyboard shortcut Function

CTRL+S

Saves changes to the open contact.

ENTER

Opens the selected contact.

DELETE

Deletes the selected contact.

UP ARROW

Selects the previous contact in the list.

DOWN ARROW

Selects the next contact in the list.

SHIFT+UP ARROW

Selects the current and previous contacts in the list.

SHIFT+DOWN ARROW

Selects the current and next contacts in the list.

HOME

Selects the first contact in the list.

END

Selects the last contact in the list.

PAGE UP

For contact lists of two or more pages, selects the first contact on the previous page.

PAGE DOWN

For contact lists of two or more pages, selects the first contact on the next page.

TAB

Selects the next option in the Contacts view.

SHIFT+TAB

Selects the previous option in the Contacts view.

Inbox and Other E-Mail Folders

 

Keyboard shortcut Function

ENTER

Opens the selected message.

CTRL+N

Opens a new message form.

CTRL+Q

Marks the selected message as Read.

To use this shortcut with Internet Explorer 7, you need to disable the Quick Tabs feature.

CTRL+R

Replies to the selected message.

CTRL+SHIFT+R

Replies to the sender and all recipients of the selected message.

CTRL+SHIFT+F

Forwards the selected message.

DELETE

Deletes the selected message.

SHIFT+DELETE

Permanently deletes the selected message.

UP ARROW

Selects the previous message in the list.

DOWN ARROW

Selects the next message in the list.

SHIFT+UP ARROW

Selects the current and previous messages in the list.

SHIFT+DOWN ARROW

Selects the current and next messages in the list.

HOME

Selects the first message in the list.

END

Selects the last message in the list.

PAGE UP

For message lists of two or more pages, selects the first message on the previous page.

PAGE DOWN

For message lists of two or more pages, selects the first message on the next page.

TAB

Selects the next option in the Inbox view.

SHIFT+TAB

Selects the previous option in the Inbox view.

Options

 

Keyboard shortcut Function

CTRL+S

Saves changes to your Options.

TAB

Selects the next option in the Options view.

SHIFT+TAB

Selects the previous option in the Options view.

Tasks

 

Keyboard shortcut Function

CTRL+S

Saves changes to the open task.

ENTER

Opens the selected task.

DELETE

Deletes the selected task. For recurring tasks, the entire series is deleted.

SHIFT+DELETE

Permanently deletes the selected task.

UP ARROW

Selects the previous task in the list.

DOWN ARROW

Selects the next task in the list.

SHIFT+UP ARROW

Selects the current and previous tasks in the list.

SHIFT+DOWN ARROW

Selects the current and next tasks in the list.

HOME

Selects the first task in the list.

END

Selects the last task in the list.

PAGE UP

For task lists of two or more pages, selects the first task on the previous page.

PAGE DOWN

For task lists of two or more pages, selects the first task on the next page.

TAB

Selects the next option in the Tasks view.

SHIFT+TAB

Selects the previous option in the Tasks view.

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Message and Meeting Request Forms

 

Keyboard shortcut Function

ESC

Closes the window.

CTRL+> or CTRL+period

Views the next item in the list.

CTRL+< or CTRL+comma

Views the previous item in the list.

CTRL+R

Replies to the sender of the item.

CTRL+SHIFT+R

Replies to everyone in the To and Cc boxes.

CTRL+SHIFT+F

Forwards the item.

TAB

Selects the next option on the message or meeting request form.

SHIFT+TAB

Selects the previous option on the message or meeting request form.

CTRL+TAB

Returns to the beginning of the tab sequence in the item. For example, in a meeting request, if an attendee's name is selected, pressing CTRL+TAB resets the focus so that pressing TAB selects Accept in the toolbar.

CTRL+D

Permanently deletes the message or meeting request form.

New Appointment and Meeting Request Forms

 

Keyboard shortcut Function

CTRL+S

Saves the appointment or meeting request.

CTRL+D

Permanently deletes the appointment or meeting request.

ALT+S

Sends the meeting request.

CTRL+K or ALT+K

Resolves the names in the address boxes.

New Message Form

 

Keyboard shortcut Function

CTRL+S

Saves the message to the Drafts folder.

CTRL+D

Permanently deletes the message.

ALT+S

Sends the message.

F7

Checks the spelling in the message.

CTRL+K or ALT+K

Resolves the names in the address boxes.

ALT+T, ALT+C, or ALT+B

Opens the Find Names dialog box.

Text Editing

 

Keyboard shortcut Function

BACKSPACE

Deletes the selection or the character to the left of the cursor.

CTRL+BACKSPACE

Deletes the word to the left of the cursor but not the space before the word.

CTRL+C

Copies the selection to the Clipboard.

CTRL+V

Pastes the contents of the Clipboard into the current location.

CTRL+X

Cuts the selection to the Clipboard.

DELETE

Deletes the selection without copying it to the Clipboard.

INSERT

Toggles between inserting and overwriting text.

CTRL+Z

Reverses the effect of the most recent formatting command.

CTRL+Y

Reapplies the most recent formatting command.

CTRL+F

Finds text.

SHIFT+F10

Displays a menu of options, if one exists. This is the same as right-clicking an item or option in the text.

CTRL+L

Displays the Hyperlink dialog box. This lets you insert or change a hyperlink in the text.

Checking Spelling

 

Keyboard shortcut Function

F7

Checks the spelling in the message.

CTRL+J

Jumps to the next misspelled word after the pointer and opens the Suggestions menu.

 

When the Suggestions menu is open:

UP ARROW

Moves up through the list.

DOWN ARROW

Moves down through the list.

RIGHT ARROW

Puts the pointer at the end of the misspelled word.

LEFT ARROW

Puts the pointer at the beginning of the misspelled word.

ESC

Hides the menu and puts the pointer at the beginning of the misspelled word.

ENTER

Selects a highlighted item in the menu.

Text Formatting

 

Keyboard shortcut Function

CTRL+B

Toggles bold formatting.

CTRL+I

Toggles italic formatting.

CTRL+U

Toggles underlining.

Right-to-Left Layout

 

Keyboard shortcut Function

CTRL+LEFT SHIFT

Sets the message area for left-to-right typing and editing. This is the orientation for most Western languages.

CTRL+RIGHT SHIFT

Sets the message area for right-to-left typing and editing. This is the orientation for languages such as Arabic and Hebrew. When you press CTRL+RIGHT SHIFT, the scroll bar moves to the left edge of the message window.

What if I want to know more?

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