Applies to: Office 365 for professionals and small businesses, Office 365 for enterprises, Microsoft Exchange, Live@edu
Topic Last Modified: 2009-08-15
Categories help you organize items in your mailbox. Each category is assigned a color and a name. You can apply a category to anything in your mailbox: a message, a calendar item, a contact, or a task.
You can apply a category to an item that's selected in list view or when the item is open.
To add a category from the List View:
To add a category to a message or task, click the category bar in the message or task list. Select the check box next to each category you want to apply to the message or task, and then click away from the category list to save your changes.
To add a category to an open item:
To add a category to any message, calendar item, contact, or task in your mailbox, open the item, and then click Categories on the toolbar. Select the check box next to each category you want to apply, and then click away from the category list to save your changes.
You can remove categories individually by opening the item you want to remove a category from, clicking Categories , and clearing the check boxes next to the categories you want to remove. You can also select Clear Categories to remove all categories from an item.
You can create new categories and delete unwanted categories by opening the categories menu (right-click the category bar in the list view, or click the category icon on an open item) and selecting Manage Categories.
What else do I need to know?
If an item is part of a series, for example, a recurring task or meeting, categories can be applied only to the series, not to individual occurrences.
The default categories are named by their colors:
You can't modify the names of categories. But you can change the color of any category and add or delete categories by opening any item, clicking Categories, and selecting Manage Categories on the Categories menu.
What if I want to know more?