Add a Signature

 

Applies to: Office 365 for professionals and small businesses, Office 365 for enterprises, Microsoft Exchange, Live@edu

Topic last modified: 2011-11-23

An email signature consists of text that can be added to the end of an outgoing email message.

noteNote:
This topic applies to the standard version of Outlook Web App. To read about this feature for the Outlook Web App Light, see Options > Messaging.
How do I create a signature?

  1. At the top of the Outlook Web App page, click Options > See All Options > Settings > Mail.

  2. In the Email Signature box, type and format your signature.

    If you use both Outlook Web App and Outlook and want a signature in both, you need to create a signature in each.

  3. To add your signature to all outgoing messages, select the Automatically include my signature on messages I send tick box.

  4. Click Save or press CTRL+S.

What else do I need to know?

  • If you don't select the box to automatically add your signature to all outgoing messages, you can still add it to individual messages.

    1. Create your signature as described above, but don't select the Automatically include my signature on messages I send tick box.

    2. When you create a new message, add your signature to it by clicking Insert Signature signature on the toolbar.

  • You can’t include an image file (such as a .gif or .tif) in your signature in Outlook Web App.

What if I want to know more?

 
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