Create a Contact


Applies to: Office 365 for professionals and small businesses, Office 365 for enterprises, Microsoft Exchange, Live@edu

Topic last modified: 2011-11-23

You can create a contact to store the information about people you communicate with, including their email address, street address and telephone numbers.

How do I create a contact?

You can create a contact by going to your Contacts folder and clicking New.

  1. In the Navigation Pane, click contactContacts.

  2. In Contacts, on the toolbar, click New.

  3. In the new contact window, type the information you want to include for the contact.

    • Profile includes the contact's name and job information.

    • Use File As to select how you want the contact to be displayed in the Contacts folder.

    • The Contact section includes the contact information for the contact. This includes telephone numbers and email addresses.

      In some boxes, you can use the drop-down lists to record multiple entries. For example, the Email list lets you store up to three different email addresses for a contact (Email, Email 2, and Email 3). You can also store multiple telephone numbers in addition to the business, home and mobile telephone numbers.

    • Use the Addresses section to store the business, home and other physical addresses for a contact. You can also designate which address to use as the default mailing address by clicking Mailing Address and selecting the address that you want from the list.

    • The Details section is where you can add attachments, for example, a Word document or notes about the contact.

  4. Click Save and Close or press CTRL+S before closing the contact form browser window.

You can create a contact from the information in the From or To fields in a message.

  1. Go to a message in any folder in your mailbox.

  2. Right-click on the name or email address you want to add to your contacts, and then click Add to Contacts.

  3. A new Contact form will open with the display name and email address already added.

  4. Add any other information you want, and then click Save and Close.

What else do I need to know?

The following options are available on the toolbar when you open or create a contact.


Button Description

Save and Close

Saves the contact information and closes the contact form browser window.

create message to contact

Opens a new message form with the contact listed on the To line.


Deletes the contact.

attachment icon

Attaches a file to the contact. For more information about how to attach files, see Working with Attachments.


Sets a reminder flag for the contact. For more information about flags, see Flags and Reminders.


Assigns a category to the contact. For more information about Categories, see Apply a Category.

What if I want to know more?

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