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Sharing a Calendar

You can invite anyone in your shared address book to access your calendar. When you send an invitation to share your calendar, you choose how much information to share.

This information applies to the standard version of Outlook Web App. The feature that's described isn't available in the Outlook Web App Light.
Video: Share Your Calendar

This video shows how to share your calendar in Outlook Web App.

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How do I share my calendar?

  1. In Outlook Web App, click CalendarCalendar in the Navigation Pane.

  2. Click Share in the Calendar toolbar.

  3. Click Share a calendarShare This Calendar.

  4. Enter the names of the people you want to share your calendar with on the To line, the way you would address a message.

  5. Under Share, click one of the following buttons to set how much information you want to share:

    • Free/busy information   Shares only free/busy information.

    • Free/busy information including subject and location   Shares free/busy information, as well as the subject and location of calendar items.

    • All information   Lets the recipient see your free/busy information, subject, location, and other calendar details.

  6. If you want to automatically request permission to view the recipient's Calendar folder, select I want to request permission to view the recipient's Calendar folder.

  7. Add any information you want to the body of the request, as you would with any other message.

  8. Click Send to send your request.

What else do I need to know?

  • Calendar entries marked as private will display only free/busy information, no matter what permissions you've given.

  • To view a calendar that someone else has shared with you:

    1. Click Share on the Calendar tool bar, and then click Add Calendar.

    2. If the person whose calendar you want to open is in your organization, enter their name, and then click OK.

    3. If the person isn't in your organization, enter the URL to add a calendar from the Internet, and then click OK.

  • You can’t use Outlook Web App to give someone else permission to change your calendar, but you can use the Delegate Access feature in Outlook to give other people in your organization permission to make changes to your calendar and to respond to meeting requests on your behalf. See Allow someone else to manage your mail and calendar to learn how to set up Delegate Access using Microsoft Outlook 2010.

    For information about how to use Outlook 2010 to manage a calendar that isn’t in your mailbox, see Manage another person’s mail and calendar items.

What if I want to know more?

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