Applies to: Office 365 for enterprises, Live@edu
Topic last modified: 2011-02-10
Administrators use rules, also known as transport rules, to control the flow of email messages inside, and into and out of their organisation. With these organisation-wide rules, administrators can define specific message attributes, or conditions, and the actions that they want applied to any message that contain those attributes. Note that transport rules aren't available in all organisations.
When would you use a rule? Suppose that you want to apply the following disclaimer to all messages: "This message may contain sensitive or confidential material and is for the intended recipients only." You just create a rule that applies to all messages, and then you specify this disclaimer message be appended to all messages.
We also support inbox rules that help individual users manage their inboxes by letting them automatically sort incoming email into folders based on, for example, who the sender is, who the message was sent to, or the importance of a message. Organisation-wide rules are always applied to incoming messages before they reach a user's inbox. For more information about inbox rules, see Learn About Inbox Rules.
You create and manage rules in the Exchange Control Panel at Manage My Organisation > Mail Control > Rules. On the Rules tab, you can also turn rules on and off, change the order in which rules are applied, edit and delete existing rules. See Create a New Rule.
In Live@edu organisations, administrators can also use supervision policies to control who can send email to and from specific users, and filter and reject email that contains objectionable words. Supervision policies are similar to organisation-wide rules, but they're used in specific scenarios only. For more information, see Supervision Policies.
Note In Live@edu organisations, the following supervision policies appear on the Rules tab in the Exchange Control Panel. You can't view, open or modify the supervision policies there, but you can enable or disable them.